Pre-arrival information

Information on this page will be updated with further details in the lead up to the conference. Please visit again for important information regarding your attendance at AIEC.

Dates and times

The conference starts at 5.30pm on Tuesday 9 October and finishes at 2pm on Friday 12 October at the International Convention Centre (ICC), Sydney.

View the conference schedule here.

Collecting your name badge

On arrival at the ICC Sydney you will be able to print your name badge at a registration kiosk by either scanning the QR Code or access code which will be emailed to you the week prior to AIEC 2018.


The AIEC 2018 Registration Desk is located on  level two of the ICC Sydney.

Registration Desk Opening Hours

Please note the following times are tentative and could change in the lead up to the conference.

Tuesday 9 October 8am - 7pm
Wednesday 10 October 8am - 5.30pm
Thursday 11 October 8am - 5.30pm
Friday 12 October 8am - 2pm

Registration payments

If you have an amount owing on your registration, you must pay this in full before attending the conference. If you need to make a payment please contact the conference office at If your registration is still unpaid when you arrive at the conference, we will accept payment by credit card or cash. You will have received payment reminders if you have an amount outstanding – please do not disregard these.

Last minute registrations

Registration will remain open online until the conference starts or until full venue capacity is reached. We encourage your to register early to avoid disappointment. 

If you register at the last minute online, you must still register online and bring a copy of the confirmation email with your to ICC Sydney. During the conference you can book and pay at the Registration Desk.


Stay connected with the AIEC 2018 Conference app. Use your smartphone or tablet to view the conference program, see session information and speaker bios, view sponsor and exhibition information and get the latest program updates and create your own personalised schedule of sessions you want to attend. Last minute program changes will be available on the app.

Details on how to download the app will be provided closer to the Conference.


Pocket planner

You will receive a small-sized pocket planner that fits in your name badge upon arrival and registration. The planner will include a list of all the sessions and activities planned for AIEC, venue and exhibition floor plans, but it will not include details such as speaker information or session abstracts.

Online program

Program details, including full session descriptions and speaker profiles will be available via the X-CD online program (mobile friendly) or the mobile app (see above). 

Program at a glance

The program at a glance will be available for download in PDF format from the website and it will also be available on the conference app.

Virtual satchel

AIEC does not provide delegates with a conference satchel, so we encourage you to bring your own bag or tote with you to the conference. To view or download virtual satchel inserts from our sponsors and partners, please visit the virtual satchel page.

Getting to and around Sydney

The conference will be held at the ICC Sydney, 14 Darling Street, Sydney.

Useful links and downloads to help you get to the venue and around Sydney will be provided soon.

View AIEC 2018 Sydney Google Map

Speaker information

Speakers' Preparation Room

You are required to check in at the Speakers' Preparation Room as soon as you arrive at the conference.

If you are using a PowerPoint or Prezi, your presentation must be uploaded and networked at least two hours before your session. This will ensure your presentation can be opened and loaded onto the conference computer system and networked appropriately.

Please bring your PowerPoint file on a memory stick, CD-ROM or portable hard drive, and ensure you have a backup with you, even if you have already submitted your PowerPoint to the conference organisers via email.

A technician will be available during the following times to check that your PowerPoint has been correctly received, uploaded and networked:


Tuesday 9 October 7.30am - 5pm
Wednesday 10 October 7.30am - 5pm
Thursday 11 October 7.30am - 5pm
Friday 12 October 8am - 11am

Further information for speakers is available on the speaker information page.

Chairs and moderators

If you are chairing or moderating a session, please view the chair guidelines on the conference website. More information will be available prior to the conference.

Further information for chairs and moderators is available on the speaker information page.

E-poster presenters

Please see e-poster information and guidelines.

Dress code

Conference dress code:

The dress code for delegates is smart casual/business throughout the conference. Don't forget to bring a light jacket with you as the air-conditioned session rooms can sometimes get a bit cool.

Sydney weather: 

October is the middle of spring in Sydney. The weather at this time of year is increasingly warm and sunny with the average daytime temperature around 18 (64°F)- 22°C (72°F).

Temperatures do drop at night, you may need a jacket for evenings.

Just like the rest of the year, there's plenty of sunshine to be seen in October in Sydney, with an occasional chance of rain, however any spells of rain should clear up quickly and leave a mild climate once again..

Cloak room

There are limited cloak room facilities at the conference venue. It is recommended that guests leave luggage at their hotel.

Dietary requirements

Food will be available separately for delegates who have requested special dietary requirements in their registration. A separate serving station will be available for you to collect your meal. At the Conference Dinner on Thursday, please advise the wait staff of your requirements.

SMS alerts

If you opted to receive SMS updates when you registered and you have provided a mobile phone number, you will receive important messages during the conference and be notified if there are any major changes to the program. Messages will stop after the conference has concluded. To be added to or excluded from SMS's during the conference, please come to the Registration Desk and let us know your name and mobile number. Program updates will also be available by checking the conference app.


The AIEC Exhibition opens Tuesday evening and is open all day Wednesday, Thursday and until 2pm on Friday. Please take time to visit all the exhibitors and the Poster Lounge.

See who is exhibiting this year

Social events

Entrance to the evening social events (Welcome Reception, Happy Hour and Conference Dinner) is by name badge.


For any questions or concerns about your conference registration please contact the conference organisers at or at +61 3 9417 1350. 

We look forward to seeing you in Sydney!

Key dates

16 January - Call for proposals opens

28 February - Call for proposals closes

22 May - Call for proposals notifications

1 June - Registration opens

1 August - Early bird registration closes

9 October 2018 - Conference starts